Freeland Allotment Association
1. Code of Conduct
- Members must observe these Rules and accept the decisions of the FAA committee.
- Members must not cause any nuisance or annoyance to any other plot holder or neighbouring resident of the Allotment Site and must conduct themselves appropriately at all times.
- The Allotment Plot may not be used for any illegal or immoral purposes and members must observe all relevant legislation relating to activities they carry out on the Allotment Plot.
- Members should not enter any other plot at any time without the express permission of the relevant plot holder.
- Any person who accompanies a member to cultivate or harvest should not at any time enter onto another plot without the express permission of the relevant plot holder. Members are responsible for the actions of children and others entering the Allotment Site with their permission.
- Members must not remove produce from any other plot without the express permission of the relevant plot holder.
- Members must at all times act with tact and discretion towards the users of the memorial garden.
2. Trees and Plantings
- Members shall not, without the written consent of the FAA, cut or prune any trees, apart from carrying out the recognised pruning practices of fruit trees.
- Members shall not plant any trees other than dwarf fruiting trees and or fruiting bushes without the prior consent of the FAA.
- Members shall not cultivate invasive or poisonous plants.
- Members plantings should be planted with consideration not to cause excessive shadow on neighbouring plots.
3. Hedges and Paths
- Members shall keep all pathways between plots trimmed and well maintained up to the nearest half width by each adjoining tenant, and keep in repair any sheds or other structures on their Allotment Plot.
- Members shall not fence or in any way enclose their Allotment Plot.
- Public paths must be kept clear at all times.
- All paths between plots must be kept a minimum of 60 centimetres wide. Members must ensure that there is no cultivation within 30 centimetres of the centre point of a shared boundary.
- FAA committee members have access to the ‘between plot paths’ as necessary to enable them to perform their duties. This should be done with discretion and respect for plot holders.
- Members shall have consideration at all times for other tenants when extracting water from water points. No hoses are to be used at any time.
- Members shall not wash their tools or vegetables in the water tubs to help prevent cross contamination.
- Fires are allowed for the burning of materials from the Allotment Plot only. All fires must be attended at all times and not cause a nuisance to neighbouring residents or other plot holders. All fires must be fully extinguished before leaving the site.
- Members should not bring onto the Allotment Site a dog, unless it is held at all times on a leash, and remains on the Member’s Allotment Plot only. Any faeces to be removed and disposed of by the Member.
7. Buildings and Structures
- Members shall not, without the written consent of the Freeland Allotment Association, erect any building, structure or pond on the Allotment Plot. Agreement will take into account the position of the structure on the plot.
- Members shall keep all sheds, greenhouses, poly-tunnels and other structures in good repair, to the satisfaction of the Freeland Allotment Association.
- Oil, fuel, lubricants or other inflammable liquids shall not be stored in any shed except in an approved container with a maximum capacity of 5 litres for use with garden equipment only.
- The Freeland Allotment Association and Council will not be held responsible for loss by accident, fire, theft or damage on the Allotment Plot.
- Members shall not put any rubbish, refuse or any decaying matter (except manure and compost in such quantities as may reasonably be required for use in cultivation) or place any matter in the hedges surrounding the Allotment Site.
- Members must remove all non-compostable waste from their Allotment Plot.
9. Chemicals, Pests, Diseases and Vermin
When using any sprays or fertilisers a Member must:
- take all reasonable care to ensure that adjoining hedges, trees and crops are not adversely affected and must make good or replant as necessary should any damage occur, and
- so far as possible select and use chemicals, whether for spraying, seed dressing or for any other purpose whatsoever, that will cause the least harm to members of the public, other than vermin or pests.
- Ensure the use and storage of chemicals is in compliance with all relevant legislation.
- Ensure any incidence of vermin (rats) on the Allotment Site is reported to the Freeland Allotment Association.
- Ensure that any diseased plant is immediately removed from the site. If plot holder is absent please report to the FAA Committee.
10. Compost and Manure
- Please follow the guidelines for which materials are suitable for composting. These are available for reference on the notice board and on the Allotment website.
- Annual supplies of manure are delivered to the site for purchase by plotholders. Please see noticeboard for current fees, (sold by the Wheelbarrow load), which are payable in advance to the Treasurer.
11. Car Parking
- Only Members or persons acting for them, can bring cars onto the site and they must be parked in the designated areas for parking shown on the allotment plan and not cause an obstruction at any time.
- On a day when the Garden of Remembrance is in use, the Allotment Site shall be closed to Members for two hours prior to the ceremony and will remain closed for a period of two hours following such a ceremony. While the Allotment Site is closed, Members shall not be allowed to park a vehicle anywhere on the Allotment Site. Members will be notified of such periods of closure on the notice board and by email.
12. Failure to observe the rules
The FAA operates a three letter notice procedure as follows:
- An informal discussion to identify and record the issue and request action is taken within a specified period of time.
- A Reminder that action of tenancy requirements has not been taken, with a letter informing deadline for compliance.
- Notice of termination and time period to vacate plot,
The Member can take the opportunity to present their case in person to the committee at any time during this procedure, initially by writing to the chairman, but the decision of the committee is final.
These rules have been agreed by the members of the FAA at General Meetings of all the plot holders (all plot holders are members). The FAA committee is elected by the FAA members every two years
A PDF copy of these rules can be found from the following link